VA ServicesFull-TimeRemote — Worldwide
Executive Virtual Assistant
Support high-growth founders and executives with inbox management, calendar ownership, travel coordination, and day-to-day task execution.
About the role
As an Executive Virtual Assistant at Nolojia, you'll be the right hand of a high-growth founder or executive — managing their inbox, owning their calendar, and running the operational details that keep their business moving. This is a high-trust, high-ownership role for someone who thrives on clarity, speed, and being two steps ahead.
Responsibilities
- Manage executive inboxes — triage, respond, and escalate with full context
- Own calendar management across multiple time zones without gaps or conflicts
- Coordinate travel logistics: flights, hotels, ground transport, and itineraries
- Prepare briefing documents, meeting agendas, and post-meeting action items
- Handle personal and professional administrative tasks with discretion
- Liaise with internal teams and external stakeholders on behalf of the executive
- Track deadlines, project milestones, and recurring deliverables
Requirements
- 3+ years of experience as a VA or executive assistant
- Exceptional written and verbal communication in English
- Proficiency with Google Workspace, Notion, Slack, and Zoom
- Strong organisational skills and obsessive attention to detail
- Ability to work independently across multiple competing priorities
Nice to have
- Experience with CRM tools (HubSpot, Salesforce, etc.)
- Familiarity with AI productivity tools and automation
- Background supporting startup founders or C-suite executives
What we offer
- Competitive monthly retainer — paid reliably, every month
- 100% remote — work from anywhere in the world
- Access to Nolojia's full AI productivity tool stack
- Dedicated team support and senior mentorship
- Clear path to Senior VA and Team Lead roles
- Paid skills assessment — we respect your time
Apply for this role
Executive Virtual Assistant